G.3.4 Deferral of Final Assessments
Deferred Final Examinations are final examinations scheduled by the Registrar for students unable to write regularly scheduled final examinations during the final examination period as defined in the Academic Schedule due to the following circumstances: debilitating illness, unforeseen crisis, severe domestic affliction, religious conviction or absence due to a faculty-approved activity Approval to defer a final examination is based on the online application students submit through the Student Center. Students who have three final examinations within 24 hours are permitted to request one of the three final examinations be deferred to the deferred examination period.
Information on how to apply for a Deferred Final Examination is available from the Office of the Registrar at ucalgary.ca/registrar/exams/deferred-final-exams.
Deferred final examinations will not be granted if a student:
Misses a final exam without just cause.
Personal scheduling conflicts (e.g., travel during the final examination period).
Misreads the exam schedule.
Submits a final exam for marking.
Completes less than 50 per cent of the graded work in a course as determined by the instructor of record.
The authority to grant or deny a deferred final examination rests with the Dean or designate of the Faculty in which the student is registered.
Notification of Assessment Conflict
Students must inform their faculty advising office within 10 business days after the release of the final examination schedule of any assessment conflicts due to religious conviction, three examinations in 24 hours, two (2) examinations scheduled at the same time or expected absence due to a Faculty approved activity.
Students who do not provide appropriate notification may not be approved for a deferred final examination.
Debilitating Illness or Unforeseen Crisis
A. Prior to a Scheduled Final Examination:
Students must inform their faculty as soon as possible if they are unable to attend a scheduled final examination. Typically, this would be done via email to the instructor, the Dean or designate or as per approved faculty regulations. Students will be required to provide supporting documentation (for more information, see M.1 Supporting Documentation). Students are responsible for any costs that may be associated with obtaining supporting documentation.
B. During a Scheduled Examination:
If a crisis/illness occurs during an examination that prevents a student from continuing with the examination, the student must report to the course instructor (or equivalent), hand in the unfinished examination and request the examination be cancelled. Normally, students are not permitted to request a cancellation of their assessment once 50 per cent of the examination time has passed. Students will be required to provide supporting documentation confirming the illness/crisis experienced during the examination.
In either situation (A. or B. above), the application and supporting documentation must normally be provided no later than two business days after the scheduled assessment. Students who do not apply for a Deferred Final Examination within this time period will not be considered for a deferred final assessment.
G.3.1 Assessment Practices for Final Examinations
G.3.2 Scheduling of Final Examinations
G.3.3 Online Final Examinations
G.3.4 Deferral of Final Assessments
G.3.5 Scheduling of Deferred Final Examinations